Automatic Provisioning: What Is It? Benefits, Operation, and More


In this post, we’ll define automated provisioning and describe its application to identity and access management. You’ll discover the value of automated provisioning for businesses and system administrators, as well as its significance in an organization’s IT administration. You’ll have a thorough understanding of automatic provisioning and how it operates by the end of this article. 

Automatic Provisioning: What Is It?

Manage user privileges and access to organizational applications, websites, data, and other systems through automated provisioning. Automated provisioning permits access automatically based on preset rules allotted to predetermined roles or groups, as opposed to manually allocating privileges for each person and system. 

When onboarding and offboarding personnel, automated provisioning—part of the identity and access management (IAM) and privileged access management (PAM) processes—is crucial. IAM platforms frequently provide automated provisioning as a feature because of its intended application, which is utilized by system administrators and IT managers to standardize provisioning rights based on roles and corporate regulations. 

Automatic Provisioning: Its Significance 

The manual work involved in controlling user access to each program is eliminated by automated provisioning. IT teams need to make sure the user has secure access to the resources needed to perform their work when there is a new employee or when someone changes employment positions. Assign system credentials, set modular privileges, create user accounts for the necessary programs, and disable access when a person departs an organization are all requirements. 

Identifying the user requirements and permitting appropriate data access in each application’s admin settings would take a significant amount of time if an IT team were to carry out such duties manually for every employee and enterprise system. Even though Active Directory (AD) enables automated user provisioning, the administrator still needs to manually provision users and set the system’s resources each time. 

IT teams can use the time they save by automating user provisioning to concentrate on other technological or cybersecurity projects. Based on the employee’s job and governance policies, automated provisioning employs pre-configured access and privilege settings for each organizational resource. Applications and resources then automatically change, activating, changing, or deactivating system access after an admin adds, modifies, or removes a user. 

Automatic Provisioning: Four Advantages 

The IT and security departments, the HR onboarding teams, the individual users, and the organization all benefit from automated provisioning. The following are some of the primary advantages of automated provisioning: 

1. expedites the onboarding of new users

Employees and contractors may easily and quickly access the resources they need to finish their work thanks to automated account provisioning. Users can start working right away and reach their highest levels of productivity thanks to a quicker onboarding procedure than would be possible with manual provisioning. 

2. Boosts institutional security 

Organizations can maintain a stronger data security posture because automated provisioning adheres to organizational policies, ideally ones that follow the concept of least privilege. Security teams can eliminate the risk of careless or poorly trained personnel jeopardizing the integrity or confidentiality of sensitive data systems by only granting users the system rights and granular resource access that are appropriate for their function. 

3. Reduces user onboarding expenses 

Organizations can use staff and resources for higher-value tasks by using automated provisioning. Teams can utilize their IAM technology to automate the procedures of configuring user rights for each corporate resource rather than doing it by hand. Less time and money are ultimately spent on employee onboarding. 

4. Decreases provisioning mistakes 

One advantage of employing automation technology is that it reduces workplace blunders, whereas manual operations have a higher chance of human error. When it comes to minimizing errors, automated user provisioning is no different. Teams can feel secure knowing that during each onboarding process, the appropriate, authorized users will receive the precise applications and permissions, which will then be revoked or modified if the user quits or changes roles. 

What’s the Process for Automatic Provisioning? 

According to established settings, automated provisioning configures resource access and permissions within an IAM platform. Based on their function, group membership, and corporate norms, the organization would build automation rules that automatically provide new users particular resource access permissions. Once a user is added, the applications and resources established for that role are automatically accessible to them with the proper permissions based on the predefined conditions. 

Let’s take the example of business training for new sales representatives. The IT team develops a workflow knowing that this group of users must utilize customer relationship management (CRM) software with standard permissions: A “sales” user is automatically activated on the cloud IAM platform when they are added to the HR system. All newly added reps will have a CRM account with standard privileges and credentials established for them for system access after the IAM tool has been activated. 

Any additional network resources required for that position, such as a cloud drive containing sales materials or a commission tracking system, would also be subject to the same workflow. Also, the IT staff would promptly and automatically update the user status in the IAM system upon a rep’s departure, revoke access privileges to all applications. As an alternative, the workflow would automatically increase a representative’s system access if they were promoted to sales manager. 

The Ease of Automatic Provisioning with Work 365

Businesses have complete control over who has access to what resources thanks to Work 365’s People-First Access Platform, which links to all apps, data sources, clusters, and websites. Once connected, system administrators can integrate automated access procedures into their current deployment and onboarding pipeline to provide cloud provisioning automation for all their apps in a single central system. 

For automated user and group onboarding, Work 365 serves as the one source of truth, enabling least privilege management and efficient and safe provisioning. Teams can use Work 365 for automated provisioning workflows, just-in-time access approvals, one-click onboarding and offboarding, and completely granular access based on user roles or attributes. 

Using Work 365, automate user provisioning. 

User provisioning for apps is time-consuming when done manually, and the problem only gets worse as the organization expands. Onboarding and offboarding can be sped up to the greatest extent by automated provisioning. Workflows that automatically allow user access and assign rights to technological resources depending on the employee’s position are made available to enterprises by Work 365, providing a more dependable, hands-free provisioning experience that saves time and money.

Work 365 offers an automated recurring billing and subscription billing software for Microsoft partners to streamline billing and invoicing process to improve cloud business.

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